Employment Opportunities

Binc is hiring! We have two open part-time positions to fill. Review the openings below for information about the positions. If interested, please send your resume and cover letter to info@bincfoundation.org with the job description title and your name in the subject line.

Job Description: Office Coordinator

Position is 10 – 15 hours per week. Employee will work in the Ann Arbor office.

Job Purpose:

Key functions and responsibilities include: monthly bookkeeping & reporting, donor data management, maintaining office systems, filing & tracking state reporting requirements, payroll processing, benefits administration, represents and promotes the Binc Foundation within the industry and community.

Job Responsibilities:

  • Manages day-to-day processing of accounts receivable and payable using Quickbooks software, producing reports as requested and exercising sound judgment as to the tracking and categorization of expenses.
  • Tracks and inputs annual organizational budget and monitoring cash flow.
  • Processes approved payment requests and correspondence to grant recipients and vendors.
  • Records and tracks donations across various platforms, helps to maintain donor records using Salesforce. Including annual donation letters to donors.
  • Administers payroll, federal, state and township taxes, employee benefits and organizational insurance. Uses sound judgment to independently respond to correspondence, process bi-weekly payroll and ensure appropriate health and insurance coverage is maintained.
  • Helps to maintain accurate volunteer lists, and coordinate volunteer appreciation.
  • Processes state filing and tracking as it relates to nonprofit governance requirements.
  • Supports the annual financial audit and 990 filing processes.
  • Maintains the Foundation’s archival and administrative files.
  • Designs and implements filing systems, both hard copy and electronic and ensure filing systems are maintained and current. Including monitoring of record keeping, document retention and security and confidentiality of data.
  • Designs and implements office policies and procedures and analyze and monitor internal processes to implement procedural and policy changes to improve operational efficiency.
  • Monitors and maintains office supplies inventory.
  • Represents the Foundation at industry trade events, within the local community and with sponsors, volunteers, grant recipients and members of the board of directors.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Key Competencies

  • Excellent verbal and written communication skills.
  • Sound judgment used for problem analysis, problem resolutions and assessment.
  • Strong ability for planning and organizing, setting daily, weekly and monthly priorities and overall effective time management.
  • Attention to detail and high level of accuracy.
  • Excellent computer skills and proficient in excel, word, email applications and experience with Salesforce a plus.
  • High degree of comfort in working independently, taking initiative to solve problems, seek out needed information, ask questions when necessary and move projects to completion.
  • Commitment to the Foundation’s mission.
  • Ability to multi-task and prioritize according to changing organizational needs.
  • Adaptability and comfort with jumping in to help out where needed to accomplish Foundation goals and priorities.
  • Preference for a collaborative work environment and achieving goals through team work.

Physical and Environmental Requirements:

  • Must be able to travel by car, plane and other modes of transportation, domestically
  • Must be able to sit at a computer or desk for extended periods of time
  • Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities
  • Must be able to lift objects up to 25 lbs. with or without assistance
  • Must be able to communicate using speech, sight, and sound with or without assistive device
  • Must be able to stand, walk, stoop or crouch while performing daily activities of the job

Education and Experience

  • High school or equivalent diploma with administrative and bookkeeping experience. Preferred – business degree or equivalent.
  • Knowledge of accounting, data and administrative management practices and procedures.
  • Knowledge of clerical practices and procedures.
  • Knowledge of human resources management practices and procedures.
  • Knowledge of business and management principles.
  • Computer skills and knowledge of Microsoft Office Suite, Quickbooks and Salesforce.

 

Job Description: Communication Coordinator

Position is 20 – 30 hours per week. Employee will work in the Ann Arbor office.

Job Purpose:

Key functions and responsibilities include: website analytics and content, social media content, monitoring and research, public relations and general external communication including newsletters and e-blasts, writing and editing needed communications, graphic design for social media, website and newsletter use, member of the development and communication committee, and represents and promotes the Binc Foundation within the industry and community.

Responsibilities:

Website

  • Website analytics – Research, define the most important areas to track and develop a plan for using the results to improve future outcomes.
  • SEO – Update and define the most effective ways to improve SEO
  • Google AdWords – Oversee the addition and expansion of the use of ads.
  • Website content updates – Edit/update content on all pages and the blog to highlight current events or changes at the Foundation. Maintain an engaging, accurate and technologically current site. Ensure plug-ins are operating optimally.
  • Run regular content backups and software updates
  • Coordinate a blogger group to create a schedule and allow to post fresh content weekly

Social Media

  • Monitor Social Media accounts (Facebook, Twitter, LinkedIn, Instagram, YouTube) post appropriate and timely content, respond to comments if necessary and expand community accordingly
  • Remain current on social media use, current apps and propose and use appropriate tools as they evolve.
  • Research, define the most important social media analytics to track and use the results to increase follows/likes and influence
  • Create and help maintain social media posting schedule

General Awareness and Communication

  • Write and publish Binc Linc Newsletter
  • Create and maintain scholarship communications (press releases, bios documentation, info spreadsheet)
  • Write and send press releases (new BOD members, events, milestones, scholarship)
  • Create and maintain Wikipedia entry for Binc Foundation
  • Support other staff in creating and maintaining regular communication to stores (thank you and follow up e-mails)
  • Assist with donor outreach communication and end-of-year appeal communication
  • Support fundraising event communication
  • Serve as a member of the development and communication committee
  • Potential travel to Regional Industry and IBA meetings as a representative of the Foundation

Design

  • Creates both digital and traditional promotional materials and distributes through various channels to stores, industry partners and general public.

Key Competencies

  • Excellent verbal and written communication skills.
  • Sound judgment used for problem analysis, problem resolutions and assessment.
  • Strong ability for planning and organizing, setting daily, weekly and monthly priorities and overall effective time management.
  • Attention to detail and high level of accuracy.
  • High degree of comfort in working independently, taking initiative to solve problems, seek out needed information, ask questions when necessary and move projects to completion.
  • Commitment to the Foundation’s mission.
  • Ability to multi-task and prioritize according to changing organizational needs.
  • Adaptability and comfort with jumping in to help out where needed to accomplish Foundation goals and priorities.
  • Preference for a collaborative work environment and achieving goals through team work.
  • Excellent computer skills and proficient in excel, word, email, social media and audio and video editing.

Physical and Environmental Requirements:

  • Must be able to travel by car, plane and other modes of transportation, domestically
  • Must be able to sit and a computer or desk for extended periods of time
  • Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities
  • Must be able to communicate using speech, sight, and sound with or without assistive device

Education and Experience

  • High school or equivalent diploma. Preferred – business degree or equivalent.
  • Knowledge of website management including maintaining the site content, SEO
  • Knowledge of clerical practices and procedures.
  • Knowledge of SEO practices and principles.
  • Knowledge of social media platforms and effective use of various platforms for the Foundation’s purpose.
  • Computer skills and knowledge of Microsoft Office Suite required. WordPress and Adobe Suite preferred.